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Workspaces
Every client and project in its own clean workspace
Keep clients, projects, members, and rates from mixing together. Track hours, watch budgets, and send invoices from the same place.
Everything your team needs, without the clutter
Members, projects, rates, budgets, and roles all in one place. No second tool to keep in sync.
- Everyone's hours, one place
Your team clocks their own time, you get the rollup without asking.
- Rates that fit the project
Hourly, fixed, or non-billable. Set per project or per member.
- Budgets that warn you early
Cap by hours or by money, see the burn before it's a problem.
- Access that makes sense
Owner, Admin, Member. Everyone sees only what they need to.
Your Workspaces
Select a workspace to get started
🐶Design Team
Total hours
103h 45mTeam capacity
120h 0mUtilization
86%Capacity used86%
Switch workspaces, see your whole team
Every workspace keeps its own team. Pick one and you get hours, capacity, and utilization for every member at a glance, not spread across five different pages.
- 1Switch workspaces instantlyEach client or project gets its own team and its own numbers.
- 2See capacity and utilizationKnow who's overbooked and who has room, before it's a problem.
- 3Manage rates without leavingUpdate a member's rate or capacity right from the row.
- 4Hours, billable, and capacityEvery member's numbers in one row, no cross-referencing.
- 5Know when your team is onlineTimezones shown, no guessing before you message someone.
Vortex Brand SystemActiveCrying Whale Media
Vortex Brand SystemActive
Crying Whale MediaProject progress
Daily billable and non-billable hours logged on this project.
See the whole project without clicking around.
Stop asking 'where are we at?' Track daily momentum, read the live activity feed, and monitor budget burn—all on one screen.
- 1Spot scope creep earlyA daily breakdown of billable vs. non-billable hours shows exactly where time is bleeding.
- 2Live activity feedA chronological audit trail of every timer stopped and manual entry logged by the team.
- 3Live margin trackingSee exactly what each member has earned based on their custom project rates.
- 4Invoice alignmentCross-reference total logged hours against paid and drafted invoices instantly.
Bill it your way, budget it your way
Hourly, fixed, or non-billable. Budget by hours or by money. Rate set per project or per member. Every project works the way that specific client needs it to.
- 1Three ways to billHourly, fixed-price, or non-billable, set once per project.
- 2Budget by hours or by moneySet hard caps on time or money with dynamic visual warnings.
- 3Assign people or a whole teamAdd individual members or drop in an entire team at once.
- 4Break it into tasksGive the project structure instead of one long timer.
- 5Rate project or memberOne flat rate for everyone, or let each member bill their own.
See who's actually profitable
Set cost rates per member and know your real margin, not just revenue.
- 1Invite membersNo team needed to get started.
- 2Group into teams (optional)Or leave them workspace-wide.
- 3Set a cost rateWhat they actually cost you per hour.
- 4See your marginBillable rate vs. cost rate, per project.
- 5Check their weekHours, projects, activity all in one view.
| Feature | Owner | Admin | Member |
|---|---|---|---|
| Track time | |||
| View own reports | |||
| View team reports | |||
| Manage projects & clients | |||
| Manage members | |||
| Change member roles | |||
| Edit rates & capacity | |||
| Manage billing | |||
| Delete workspace |
Control who can see and do what
Owner, Admin, Member. Each role gets exactly the access it needs.
- 1Three roles, clear limitsOwner, Admin, Member, each with a fixed set of permissions.
- 2Members see their own workThey track time and view their own reports, nothing more.
- 3Admins run the workspaceManage projects, clients, members and rates.
- 4Owner keeps the keysBilling and deleting the workspace stay owner-only.